How Our HR Operations Retainers Work
Most small businesses don’t need a full HR department — but they do need their HR operations run correctly, consistently, and on time.
The Legacy Grove provides ongoing, outsourced HR administrative operations. We run HR operations end-to-end within a defined administrative scope — so execution, follow-through, and documentation don’t sit with your internal team.
1
Workforce Setup & Transitions
Employee Lifecycle Infrastructure
Includes:
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Employee onboarding & offboarding workflows
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Form I-9 administration and employment eligibility verification support, including Authorized Representative services where applicable.
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Employee acknowledgments
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Job description creation & updates
Outcome:
New hires and exits are structured, documented, and repeatable.
2
HR Records & Administrative Operations
The Engine of Compliance
Includes:
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Employee file management & record retention
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Employment verifications
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HRIS administration (non-payroll)
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Audit prep & file organization
Outcome:
Your HR records are clean, accessible, and defensible.
3
Ongoing HR Support & Alignment
Consistency as your business evolves
Includes:
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Policy & handbook support
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Benefits research & administrative coordination
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Administrative compliance support
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Structured employee HR inquiries
Outcome:
Your HR processes stay current without constant oversight.
Our retainers are structured using a monthly base fee combined with a per-employee rate. This allows pricing to scale fairly as your workforce grows while ensuring consistent HR infrastructure and administrative coverage. For multi-location businesses under common ownership, employee counts are assessed across the organization, with pricing adjusted to reflect scale and operational complexity.
We take ownership of HR administration — so it’s no longer carried by owners, managers, or stretched internal staff.
At The Legacy Grove, we provide structured, reliable HR administrative support designed to help small businesses stay organized and compliant—without adding payroll complexity or in-house overhead.
Our retainers focus on execution, documentation, and consistency, so your HR processes run smoothly while you stay in control of your business decisions.
Clear boundaries — by design
To protect our clients and maintain a clean administrative scope, The Legacy Grove does not:
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Process payroll or manage timekeeping
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Provide legal advice or legal interpretation
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Conduct investigations or interviews
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Mediate disputes or make employment decisions
Our role is to run HR operations — not replace management or legal counsel.