How It Works: Your Fractional HR Operations Department
Many business owners think they have to choose between drowning in HR paperwork or spending $80,000+ a year on a full-time HR manager.
The Legacy Grove gives you a third, smarter option: A fully operational HR team at a fraction of the cost. We plug directly into your business to manage your people operations seamlessly in the background.
The 3-Step Integration Process
We do not waste your time with months of onboarding. We take the burden off your plate in three simple steps:
-
Step 1: The Audit & Intake (Week 1): We securely review your existing employee files, handbooks, and compliance gaps. Our audits typically take up to a week to complete, however, this is dependent on the size of files/systems that need to be audited.
-
Step 2: Technical Deployment (Days 8-9): We set up your dedicated HR inbox (e.g., hr@yourcompany.com) and deploy our tracking dashboards.
-
Step 3: Live Operations (Day 10+): Our team takes over employee inquiries, active onboarding, and daily compliance tracking.
Day-to-Day Operations: How We Work Together
Once active, we function exactly like an in-house department, minus the office space and heavy overhead.
For Your Leadership Team
-
A Clean Dashboard: Real-time visibility into active recruitment pipelines (included in tiers 2 & 3), background checks, and compliance scores.
-
Email & Phone Access to SHRM-CP Specialist: Easily contact your dedicated HR manager for immediate assistance during business hours.
-
Zero Administrative Drag: Stop chasing signed handbooks, missing I-9s, or state tax registrations. We handle it all.
For Your Employees
-
The Dedicated HR Inbox: Your team gets a professional, white-labeled email address to submit questions about payroll, benefits, or policies.
-
24-Hour Service Level Agreement (SLA): Every single employee inquiry is triaged and acknowledged within one business day.
-
Professional Onboarding: New hires experience a polished, welcoming first week with automated paperwork and clear milestones.
Why a Fractional Retainer Beats the Alternatives
The Old Way | The In-House Way | The Legacy Grove Way |
|---|---|---|
DIY HR (You do it) | Hire Full-Time ($70k-$90k+) | Fractional Retainer (Flat Rate) |
❌ Waste 10+ hours a week | ❌ Heavy salary & tax burden | Zero overhead or benefits to pay |
❌ High risk of compliance fines | ❌ Limited to one person's skillset | A full team of specialized experts |
❌ Distracts you from growing revenue | ❌ Single point of failure if they quit | Interruption-free operational coverage |
We take ownership of HR administration — so it’s no longer carried by owners, managers, or stretched internal staff.
At The Legacy Grove, we provide structured, reliable HR administrative support designed to help small businesses stay organized and compliant—without adding payroll complexity or in-house overhead.
Our retainers focus on execution, documentation, and consistency, so your HR processes run smoothly while you stay in control of your business decisions.
Clear boundaries — by design
To protect our clients and maintain a clean administrative scope, The Legacy Grove does not:
-
Process payroll or manage timekeeping
-
Provide legal advice or legal interpretation
-
Conduct investigations or interviews
-
Mediate disputes or make employment decisions
Our role is to run HR operations — not replace management or legal counsel.
Additional Support Available
As your business grows, we can also support additional HR needs beyond day-to-day operations.
These services are available as add-ons for tiers 1 & 2 and can be layered onto your retainer as needed:
Policy & Handbook Development
Creation and updates to employee handbooks, policies, and required documentation.
HR Audits & Cleanup
Review and organization of existing HR files, documentation, and processes to ensure compliance and consistency.
Benefits Coordination Support
Assistance with benefits setup, communication, and administrative coordination with providers.